Library Board of Trustees - Public Comment Procedures
The Glen Ridge Public Library Board of Trustees welcomes comments from the public on issues relating to the Glen Ridge Public Library.
There will be two public comment periods during each regular public meeting. These are intended to give members of the public the opportunity to provide input and share views with the Board and their fellow residents. Special meetings, which happen occasionally, may have only one public comment period, with comments being limited to the topic or topics on the agenda of the special meeting.
For regular meetings, the two public comment periods occur toward the beginning and end of the meeting. The first public comment period relates only to items on the Board’s official agenda. The second public comment period is for comments on agenda or non-agenda items relating to the Glen Ridge Public Library. Agendas for Board of Trustees meetings are available here.
Members of the public who wish to speak during one (or both) of the public comment periods should sign up (name and municipality) on the sign-in sheet by the Meeting Room door or by the entrance to the Council chambers depending on meeting location. If the meeting is held virtually members of the public should place a comment in the chat indicating that they would like to be acknowledged to speak (ex. "I would like to comment"). Any member of the public may speak once during each of the two public comment periods. Speakers will be heard in the order in which they signed up—sign-ups will continue through each public comment session. Each member of the public who has signed up to speak should approach the podium when it is their turn to speak. After being recognized by the Board President, the speaker should state their name and municipality. Speakers are then free to address the Board. Their remarks will be limited to two (2) minutes, exclusive of any time that members of the Board (or the Board’s employees or advisors) spend in responding to any question(s). The Board will respond to questions at its discretion, and may not respond to certain questions during the meeting. For questions regarding non-agenda items where further inquiries are appropriate, the Board will endeavor to post answers to these questions on its website or respond, where appropriate, in greater detail at a subsequent meeting.
If circumstances dictate the need for a special board meeting, and the purpose of the meeting is consistent with only one public comment period, the change will be noted on the agenda for that meeting.
Correspondence
Individuals who wish to submit written correspondence regarding any agenda item or public library issue that a member of the public feels may be of concern to the residents of the Borough of Glen Ridge for distribution to the Board of Trustees, must do so by sending an email to Tina Marie Doody, Library Director at [email protected] or by written letter addressed to Ms. Doody at the Glen Ridge Public Library, 240 Ridgewood Avenue, Glen Ridge, NJ 07028. Comments submitted in writing or by email must include the individual's name and address, and clearly indicate that this is correspondence to be shared with the Board of Trustees. All items must be received no later than 3:00 pm the Monday before the Board meeting. Any comments received after this time will be recognized at the next Board meeting. Written comments will be distributed to the members of the Board, acknowledged, and summarized during the Correspondence section of the meeting.
The 2023 Board meeting schedule including agendas and minutes are available here.
Previous year meeting agendas and minutes are available here.
By-Laws of the Board of Trustees of the Glen Ridge Free Public Library
The Glen Ridge Public Library Board of Trustees welcomes comments from the public on issues relating to the Glen Ridge Public Library.
There will be two public comment periods during each regular public meeting. These are intended to give members of the public the opportunity to provide input and share views with the Board and their fellow residents. Special meetings, which happen occasionally, may have only one public comment period, with comments being limited to the topic or topics on the agenda of the special meeting.
For regular meetings, the two public comment periods occur toward the beginning and end of the meeting. The first public comment period relates only to items on the Board’s official agenda. The second public comment period is for comments on agenda or non-agenda items relating to the Glen Ridge Public Library. Agendas for Board of Trustees meetings are available here.
Members of the public who wish to speak during one (or both) of the public comment periods should sign up (name and municipality) on the sign-in sheet by the Meeting Room door or by the entrance to the Council chambers depending on meeting location. If the meeting is held virtually members of the public should place a comment in the chat indicating that they would like to be acknowledged to speak (ex. "I would like to comment"). Any member of the public may speak once during each of the two public comment periods. Speakers will be heard in the order in which they signed up—sign-ups will continue through each public comment session. Each member of the public who has signed up to speak should approach the podium when it is their turn to speak. After being recognized by the Board President, the speaker should state their name and municipality. Speakers are then free to address the Board. Their remarks will be limited to two (2) minutes, exclusive of any time that members of the Board (or the Board’s employees or advisors) spend in responding to any question(s). The Board will respond to questions at its discretion, and may not respond to certain questions during the meeting. For questions regarding non-agenda items where further inquiries are appropriate, the Board will endeavor to post answers to these questions on its website or respond, where appropriate, in greater detail at a subsequent meeting.
If circumstances dictate the need for a special board meeting, and the purpose of the meeting is consistent with only one public comment period, the change will be noted on the agenda for that meeting.
Correspondence
Individuals who wish to submit written correspondence regarding any agenda item or public library issue that a member of the public feels may be of concern to the residents of the Borough of Glen Ridge for distribution to the Board of Trustees, must do so by sending an email to Tina Marie Doody, Library Director at [email protected] or by written letter addressed to Ms. Doody at the Glen Ridge Public Library, 240 Ridgewood Avenue, Glen Ridge, NJ 07028. Comments submitted in writing or by email must include the individual's name and address, and clearly indicate that this is correspondence to be shared with the Board of Trustees. All items must be received no later than 3:00 pm the Monday before the Board meeting. Any comments received after this time will be recognized at the next Board meeting. Written comments will be distributed to the members of the Board, acknowledged, and summarized during the Correspondence section of the meeting.
The 2023 Board meeting schedule including agendas and minutes are available here.
Previous year meeting agendas and minutes are available here.
By-Laws of the Board of Trustees of the Glen Ridge Free Public Library
