Notary Service is available by appointment only. Please call 973-748-5482 to schedule with a staff member.
The Glen Ridge Public Library provides Notary Public services for the benefit of the residents of our community and adheres to the highest standards of competence and responsibility in providing Notary Public services.
It is highly recommended that patrons seeking Notary Service call the Library at (973) 748-5482 prior to their visit to ensure that a Notary is available at that time. Notary Services are not available in the fifteen (15) minutes after opening or the fifteen (15) minutes prior to the time of closing. Notary Service is provided on a first-come, first-serve basis.
FEES
Notary service is free for Glen Ridge residents. For non-residents, the charge for Notary service is $2.50 per notary signature, as recommended by the state of New Jersey, Department of Treasury.
USER RESPONSIBILITIES
LIMITATIONS
New Jersey law requires that a Notary must be able to read the documents to be notarized. Documents in any language other than English will not be notarized at this facility.
New Jersey law requires that a Notary and the person seeking notarization be able to communicate directly with each other. Library Notaries are not permitted to make use of a translator to communicate with a person seeking notarization.
Notary Service is not available for Real Estate Transactions, Deeds, Wills, Living Wills, Living Trusts, Codicils, Form I-9’s, or Depositions, as these types of documents can require technical or legal knowledge and are beyond the scope of this service.
The Library’s notaries cannot certify copies of vital records such as birth certificates, death certificates, and marriage certificates as these types of notarial acts can require technical knowledge as to the validity of documents that are beyond the scope of this service.
In accordance with New Jersey Notarial Law, Notaries will not provide service if the customer, document, or circumstances of the request for Notary Service raises the issue of authenticity, ambiguity, doubt, or uncertainty for the Library. In this event, the Library Notary may, at their sole discretion, decline to provide Notary Service.
NOTARY RESPONSIBILITIES
The New Jersey State Treasurer has determined that the following must be performed in any Notary acknowledgement transaction: “the Notary will review the document presented for completeness. This is not a formal legal review, such as would be performed by an accountant or attorney. Rather, it is a review to ensure there are no blanks in the document. Should blanks be discovered, the signer must either fill them in or strike them out by drawing a line or “X” through them.”
Notaries Public in this Library shall correctly maintain a Notary journal of all notarial acts they perform.
The Notary will establish the identity of each signer through personal knowledge or with identification documents. Identification documents must have both a photo and signature.
Approved by the Library Board of Trustees May 11, 2016
Revision approved by the Library Board of Trustees October 11, 2023
It is highly recommended that patrons seeking Notary Service call the Library at (973) 748-5482 prior to their visit to ensure that a Notary is available at that time. Notary Services are not available in the fifteen (15) minutes after opening or the fifteen (15) minutes prior to the time of closing. Notary Service is provided on a first-come, first-serve basis.
FEES
Notary service is free for Glen Ridge residents. For non-residents, the charge for Notary service is $2.50 per notary signature, as recommended by the state of New Jersey, Department of Treasury.
USER RESPONSIBILITIES
- Valid government-issued photo identification is required of any person seeking Notary Service.
- All documents must be signed in the presence of the Notary.
- All document signers must personally appear before the Notary.
- Witnesses will not be provided by the Library and witnesses may not be solicited from patrons using the Library. In order to serve as a witness, the witness must personally know the person whose document is being notarized and must be in possession of valid photo identification.
LIMITATIONS
New Jersey law requires that a Notary must be able to read the documents to be notarized. Documents in any language other than English will not be notarized at this facility.
New Jersey law requires that a Notary and the person seeking notarization be able to communicate directly with each other. Library Notaries are not permitted to make use of a translator to communicate with a person seeking notarization.
Notary Service is not available for Real Estate Transactions, Deeds, Wills, Living Wills, Living Trusts, Codicils, Form I-9’s, or Depositions, as these types of documents can require technical or legal knowledge and are beyond the scope of this service.
The Library’s notaries cannot certify copies of vital records such as birth certificates, death certificates, and marriage certificates as these types of notarial acts can require technical knowledge as to the validity of documents that are beyond the scope of this service.
In accordance with New Jersey Notarial Law, Notaries will not provide service if the customer, document, or circumstances of the request for Notary Service raises the issue of authenticity, ambiguity, doubt, or uncertainty for the Library. In this event, the Library Notary may, at their sole discretion, decline to provide Notary Service.
NOTARY RESPONSIBILITIES
The New Jersey State Treasurer has determined that the following must be performed in any Notary acknowledgement transaction: “the Notary will review the document presented for completeness. This is not a formal legal review, such as would be performed by an accountant or attorney. Rather, it is a review to ensure there are no blanks in the document. Should blanks be discovered, the signer must either fill them in or strike them out by drawing a line or “X” through them.”
Notaries Public in this Library shall correctly maintain a Notary journal of all notarial acts they perform.
The Notary will establish the identity of each signer through personal knowledge or with identification documents. Identification documents must have both a photo and signature.
Approved by the Library Board of Trustees May 11, 2016
Revision approved by the Library Board of Trustees October 11, 2023
